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Teams Management Screen

Setting up teams in a competition is important for a few different reasons, including Restricting entry access, Setting up scoring, Adding Ad-Hoc Teams, and assigning team bibs.

Teams button in management screens

Adding Teams

To add a team, click the ADD + button and then complete the form:

Adding Team Screen

Ad-Hoc Teams

If you are creating an ad-hoc team, you will need to fill out all fields manually, as ad-hoc teams are user-defined.

Registered Team or Organisation

Start typing in the search box at the top of the form until the organisation you are looking for appears, then just click and the details will auto-fill.

Foreign Club

Select the nation of the foreign club from the dropdown in the top-left, and then use the search box in the top-right to search and click on the club you are looking for.

Other Fields

  • Match ID — If your competition has just the one scoring competition, then you can use the default 'match', otherwise enter the correct values for the scoring system you are using
  • Bib A/B/C/D — If your competition is using team bibs, then fill these in for each team
  • Flag URL — If this field does not auto-fill, then you can use this field to specify the flag that should show for the team you are defining. You should use a valid URL, linking to an image roughly 90x60

Relay Team Declarations

There are a number of functions to add and edit relay teams, while also displaying all your relay teams, with their Event Numbers, Bib Number, Relay Team ID, Origin, The Runners.

Team Declaration Screen

The unique number assigned to the relay event, in the events grid.

The bib number worn by all athlete of the team. In some cases, athletes might wear 101A, 101B, etc., but when inputting results only the relay bib number (i.e. 101) should be used.

The unique ID assigned to the team for the event. This will consist of the club code and a suffix (e.g. -A, -B, etc.).

The club or organisation's name, followed by a letter — 'A', 'B', or 'C', and so on. This can be edited to better represent the runners of the team. If there are U15 and U17 teams from the same club in one event, you could replace 'A' and 'B' with 'U15' and 'U17'.

How the team was created, either via team declarations, relay entries, or manually.

Warning

Manual entry can be created either by clicking the red + button, or by adding a team to a start list or result, where team bibs are being used but no relay team is yet to be declared or team bibs have changed this the declaration was made. This can result in duplicate teams and athletes not showing under their team's result.

A list of the runners within the team, saved as a list of bib numbers, i.e. 205,304,102,245

There are three action buttons which allow you to go to the declaration page, edit the relay team, and delete the team.

Fetching Runners and Numbering Relay Teams.

  • FETCH RUNNERS will update all the relay teams by checking the team declaration, ensuring all runners have been added into their teams.

  • NUMBER + allows you to automatically number all relay teams, and you can select which number this starts at, i.e. from 1 or 101 etc...

    • If you want a more bespoke numbering patter, with everyone in race 1 having bibs 101, 102,... and everyone in race 2 having bibs 201, 202,... you can manually assign bib number.
    • If you're using team bibs for a competition, there is no need to number the relay teams in the declaration page.

Adding Relay Teams

While most relay teams are added through our Team Declaration page or Road/XC Relay Entry page, you can also add relay teams manually.

Edit Relay Team Screen

You will have to input the Event ID, and search for the club you want to enter, upon selection the team name will auto-fill however this can be edited. You can additionally input a bib number, runner bibs, and the PBs/SBs/QPs.

To add an Ad-Hoc Team, they must have already been added as a team, at the top of the teams page. You will then be able to select them from a drop down menu.

Warning

Relay teams are assigned to a specific event, and if the team isn't pre-defined, or if the team isn't defined in the team section with a team bib, any start lists or results will display as an unknown team.

Editing Relay Teams

Once a relay team has been created by any origin, you can edit all the fields other than the Team ID or the Event ID.

Edit Relay Team Screen