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Competitors Management Screen

Competitors button in management screens

If you already have competitors loaded in, you can view and edit them here. To edit them, simply click on their name and edit the resulting popup box.

Manage Competitors Screen

Note

Any changes to a competitor record will be lost if you re-sync their, or all entries.

Bulk Actions

There are a number of bulk operations you can perform on your competitors:

Actions Dropdown Menu

Re-syncing entries will create and update the competitor record to reflect the entries, which is useful if an entry is updated or if a competitor record is incorrectly edited or deleted.

Recalculating age groups can be useful if upon importating competitors, it hasn't automatically calcualted their age group, or if when you set up your competition you selected the wrong age group calculation. Running the function will recalcuate every athletes age group, if you changed from UKA to WA rules you would have athletes go from having U15, U17, & U20 to U16, U18, & U20.

You can run these two functions independly or together, if you've carried out edits to the competitors records and want to recalucate age groups, it is best to run Recalc Age Groups Only as it will prevents any changes being lost.

This action researches statistics for competitors within your competition, searching Tilastopaja, World Athletics and Power of 10 (UK Competitions only)p, to get all the data on athletes you need, making seeding a breeze.

If your competitors have entered a PB, SB, or QP during entries, these will be replaced only if we find a better performance on one of the databases.

If you run the PB Lookup (OVERWRITE) function, OpenTrack searches for each athletes PB, and overwrite any data already inputted, rather than only putting in better performances or filling in the blanks. This is useful if you're worried athletes have inputted a false time.

Bulk Loading Competitors

To add competitors in bulk, scroll to the bottom and click BULK ADD / DELETE. (This is easiest done if copying from a pre-prepared spreadsheet).

Bulk Add Button

The Bulk Add Competitors screen will appear:

Bulk Add Competitors Screen
Bulk Add Fields
  • Competitor ID - An athlete's bib number. If you have not yet given your competitors numbers, leave this blank and you can use numbering within OpenTrack later.
  • National ID - An athlete's national license number. You can leave this blank if they do not have one or if you do not know it.
  • First Name
  • Last Name
  • Gender - Select M, F, or X
  • Date of Birth - yyyy-mm-dd format
  • Team ID - The code representing an athlete's club. Search the club list if you don't know the codes, or contact support@opentrack.run if you can't find one.
  • Event - Input the Event ID (not the code) of the event they are competing in. You must
  • PB/SB - An athlete's PB/SB, if known. Displayed on start lists/results, and used for seeding.

Athletes Entering Multiple Events

If your athletes are entering multiple events, you must repeat the row for the athlete, just changing the Event, PB, and SB.

Once you're happy, just hit the SAVE button and wait for the background task to load the athletes into your competition.

Deleting All Competitors

The option to delete all competitors within a competition is also on the Bulk Add Competitors screen.

Simply click the DELETE ALL button, and confirm the prompt that appears.

Warning

Using this option will delete all competitors in your competition.

Bulk Renumbering Competitors

If you've numbered athletes outside of OpenTrack, these bibs need to be assigned in OpenTrack in order to have names showing when you upload results.

To renumber in bulk, you need a list made up of two columns:

  • The bib number an athlete currently has in OpenTrack (most likely the temporary bib assigned when the competitor was created _0JW4)
  • The bib number you wish to give that athlete

When ready, click BULK RENUMBER COMPETITORS, and enter the data into the grid.

Click SAVE to begin a background task that updates each competitor's bib number.

Already got start lists or results?

If you have previously numbered athletes and your competition has start lists or results, renumbering in bulk will mean these are no longer accurate.

Adding Individual Competitors

If you have just one or two competitors to add, click the ADD NEW COMPETITOR button at the top right of the page:

Add New Competitor Button

The Add New Competitor dialog box will appear:

Add New Competitor Dialog

First, search using the athlete lookup to see if they are already in our database. If not, input their details.

Bold fields are required.

To add events to your new competitor, go to Events Entered and click the checkbox next to each event you want to add.

Event Fields
  • PB/SB/QP - An athlete's PB/SB/QP, if known. Displayed on start lists/results (except QP), and used for seeding.
  • No score - When ticked, athletes will not score any match points in an event.
  • Order/Info - Ignore these boxes.

Once you're happy, just hit the SAVE button.