License My Athletes¶
This page provides club administrators information on how to license their athletes with their national federation.
- Login to your account or sign up
- Navigate to your club's profile page
- Add new members or request licences for existing members
Logging In¶
To start, head to the homepage of your federation site. For this example, we are using Northern Ireland.
Firstly, log in using the LOGIN / SIGN UP button to the top right of the page. If you do not have an account, sign up. Once logged in, you will see your name at the top right of the screen.
Finding Your Club¶
Already a Club Admin¶
If you already have access to your club in OpenTrack, use the dropdown in the top right-hand corner that appears when you click on your name to navigate directly to your club's page.
In the example image, the user is already a club admin for Acorns AC. To go directly to there, they can click MANAGE ACORN.
Not yet a Club Admin¶
If you are not yet a club admin, you will need to request access from your federation or from another administrator for the club.
You can navigate to your club via the clubs list. Click CLUBS in the red toolbar at the top of the page, and search for your club.
The Officials tab will show any existing administrators for the club that you can contact to request access. The image below is the view of someone who is a club admin already; they can add new officials using the ADD OFFICIAL button.
Licensing Athletes¶
Once you are a club administrator, you can see a list of all the athletes in your club, alongside their license status.
If you hover over the airplane symbol on the right, you can see when the current license expires. The airplane button will actually only appear if the license is due for renewal. When the athlete is up for renewal you can click the airplane button:
This will send an email to the Federation staff who can issue the new licenses.
Adding a New Member¶
If you have a new member you wish to add to the club to subsequently license then click ADD A MEMBER.
This will open up the box to add a new athlete.
First of all, search for them in OpenTrack's database by typing their name in the lookup. If they appear, click their name and fill in any missing data. If they do not appear, simply fill in the details of the new person.
Click SAVE.
The new athlete will be added to the club, and be displayed on the club members list:
Licensing the new athlete¶
You will then need to apply for a licence for the new athlete you have created.
You can do this in the same way as outlined above, by clicking the airplane button on the list of club members.