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Entries

Entries button in management screens

Mark Entries as Paid

You are able to provide free entry for participants by marking their entry as paid.

Advise the athletes to go through the entry journey up until the basket page and then leave it at this point.

From the ENTRIES page, find the athlete you wish to mark as paid and then click MARK PAID. Following this, click the RESYNC button. The athlete will then have a competitor record in the competition.

Mark as Paid

Refunds

You are able to refund entrants directly within OpenTrack.

Refunding Entrants


Click on the small $ sign on the far right. It is inside an arrowed circle.

This will show you all the payments made by the person who entered this athlete. For example, in the image below it shows the payment made for 4 entries. The athlete we clicked on was one of these.

Refunding Entrants


There are two refund options:

  • FULLY REFUND ALL PAYMENTS
Refunding Entrants


As it suggests, this will refund the full payment paid back to the person who made the entries. OpenTrack and Stripe both keep their fees, which means that the organiser has to make up the difference. For example, from a £10 entry, OpenTrack and Stripe's fees (combined) are £1 and the organiser gets £9. If a full refund is then issued, then the organiser has £10 go out of their Stripe account.

  • REFUND
Refunding Entrants


The amount refunded can be manually adjusted to whatever figure the organiser wants.

Editing Qualifying Performances

To update a qualifying performance (QP) for athletes entered in your meeting:

  • Navigate to Manage | Entries
  • Use either the shopping cart or pencil icon to open the entry in question
  • Step through the entry process to the event selection page, and change the athlete's QP
  • Continue stepping through to the final entry page, and press 'Exit'.
  • Use the 'Resync' button on the individual entry, or the 'Resync Competitors' button found under Actions to re-sync the entry.

Warning

If you do not re-sync the entry, the competitor record will not be updated.

Note

Athletes can do this themselves up to the point at which entries are closed. Please point them at this page.