Competition Check-in¶
The check-in feature allows competition organisers to figure out who is and isn't competing, as we all know it is all too common for athletes to drop out without informing you.
Athletes will need to be checked in before they can be seeded in a heat, meaning you are unable to seed and publish start lists in advance, however you are able to ensure races are full giving athletes better quality races and saving you time from running unnecessary numbers of half-empty heats.
Check-in Methods¶
Whole Competition Check-in¶
When you turn on whole competition check-in, athletes will be checked in for all the events they've entered just before or as they arrive to the stadium, depending on how you choose to check athletes in.
Individual Event Check-in¶
When you turn on individual event check-in, athletes are checked in for each event, meaning if an athletes has entered the 100m and 200m, but withdraws from the 200m, they would only be checked into the 100m. This would allow them to be seeded into the 100m, but not the 200.
Checking Athletes In¶
Competitors Management Screen¶
For whole competition check-in, go to Manage Competitors, where you will see a Chk-in column.
Click x to check an athlete in, and click ✓ to check an athlete out. You can also scroll to the bottom of the page to check in or out all athletes.
Check-In Approvers¶
When check-in approvers is turned on, you can invite individuals to manage athlete check-ins without having access to all the management screens.
Once they have access, clicking APPROVE CHECK INS on the competition homepage will bring up a list of all athletes, their bib number, DoB, Gender and their events.
This can be used at registration to check athletes into their event, and hand our their bib number. If using whole competition check-in, checking an athlete in for any event will check them in for the whole competition.
Competitors Tab¶
You can also manage athlete check-ins within events, in the competitors tab. This can be useful as a final check before seeding. Remember to click SAVE after making any changes.
Remote Check-in¶
If you have whole competition check-in turned on, you have the option to email all competitors with a link for them to check in remotely — this is documented here.
Check-in Configuration¶
You can configure your check-in settings in the Events management screen.