Competition Check-in¶
The check-in feature allows competition organisers to figure out who is and isn't competing, as we all know it is all too common for athletes to drop out without informing you.
Athletes will need to be checked in before they can be seeded in a heat, meaning you are unable to seed and publish start lists in advance, however you are able to ensure races are full giving athletes better quality races and saving you time from running unnecessary numbers of half-empty heats.
Check-in Methods¶
Whole Competition Check-in¶
When you turn on whole competition check-in, athletes will be checked in for all the events they've entered just before or as they arrive to the stadium, depending on how you choose to check athletes in.
Individual Event Check-in¶
When you turn on individual event check-in, athletes are checked in for each event, meaning if an athletes has entered the 100m and 200m, but withdraws from the 200m, they would only be checked into the 100m. This would allow them to be seeded into the 100m, but not the 200.
How to check Athletes in¶
Competitors Management Screen¶
For whole competition check-in, you can head to the management screens, and go to Manage Competitors | Competitors where you will see a Chk-in column. Click the x to check an athlete in, and click the green tick to check any athlete out. You can also scroll to the bottom of the page, and check in or out, all athletes.
Check-In Approvers.¶
If you turn on Check-In Approvers you can invite individuals to be check-in approver allowing them to check athletes in, while not having access to all the management screens.
Once they have access, they can click APPROVE CHECK_INS on the front page of the competition. This will bring them to a list of all athletes, their bib number, DoB, Gender and their events.
This can be used at registration, to check athletes into their event, and hand our their bib number. If you're using whole competition check-in, you will be checking athletes in for their specific event(s), but it will functionally check an athlete in for the whole competition.
Competitors Tab¶
You can also head to the competitor in any event, to check in an athlete into their event, this can be useful to check before seeding, as you will see everyone who is and isn't checked into the event. Then if you know someone should be checked in, you can tick them off before seeding, so they're not missed out of the start list. Remember to click SAVE. after checking anyone in.
Remote Check-in¶
If you have turn on whole competition check-in, when you head to Manage | Mailing , you will see an option to CREATE CHECK IN EMAIL. Clicking the button create the check-in email template, which you can then load to select who it will be sent to and the subject. Then all you need to do is click send, and every competitor will receive an email with a link allowing them to check in.
Check-in Configuration¶
You can configure your check-in settings by heading to the management screens, and going to Entry Configuration | Eligibility | Advanced .
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Require check-in for whole competition - When ticked athletes need to be checked in for the whole competition before they can be seeded.
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Allow check-in approvers - When ticked you can assign people as check-in approvers and a APPROVE CHECK-INS button will appear on the front page to take those with access to the page to check athletes in.
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Enable irreversible check-ins - When ticked, athletes or check-in approvers are unable to check-out athletes, once they've been checked-in.
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Require check-in per event - When ticked athletes must be checked into each individual event to be seeded.
You will also see some call room settings here, if you want to utilise our virtual call room to know who's turned up to their event and mark no-shows as a DNS look at our CALL ROOM DOCS.