Teams Management Screen¶
Setting up teams in a competition is necessary for a variety of OpenTrack features, including restricting entries and scoring.
Adding Teams¶
Click ADD +, and complete the form.
Ad-Hoc Teams¶
If you are creating an ad-hoc team, fill out all fields manually, as ad-hoc teams are user-defined.
Registered Team or Organisation¶
Start typing in the search box at the top of the form until the organisation you are looking for appears, then just click and the details will auto-fill.
Foreign Club¶
Select the nation of the foreign club from the dropdown in the top-left, and then use the search box in the top-right to search and click on the club you are looking for.
Other Fields¶
- Match ID — If your competition has just the one scoring competition, then you can use the default 'match', otherwise enter the correct values for the scoring system you are using
- Bib A/B/C/D — If your competition is using team bibs, then fill these in for each team
- Flag URL — If this field does not auto-fill, then you can use this field to specify the flag that should show for the team you are defining.
Relay Teams¶
The Relay Teams box displays all relay teams, with a number of functions to edit existing teams, or add new ones.
Relay teams are unique per event — each event can only have one A team, one B team, etc.
The Event ID field of a relay team should contain the ID of the event the relay team is competing in.
The bib number worn by the relay team.
For some relays, athletes might wear bibs with suffixes (e.g. 101A, 101B, etc.) but when inputting results only the relay bib number (i.e. 101) should be used.
The unique ID assigned to the team for the event.
This will consist of the organisation code and a suffix (e.g. -A, -B, etc.).
The club or organisation's name, followed by a letter — 'A', 'B', 'C', etc.
This can be edited to better represent a team. As an example, if there are U15 and U17 teams from the same club in one event, you could replace 'A' and 'B' with 'U15' and 'U17'.
The method by which a relay team was created.
- DECLARATIONS for those created via team declarations
- RELAY_ENTRY for those via relay entries
- MANUAL for those created on the Teams management screen, or via results.
Understanding MANUAL relay teams
Manual entries can be created a variety of ways.
Clicking + on the Teams management screen will create a manual relay team.
Alternatively, adding a row to start lists or results for a relay team that does not yet exist will create a manual relay team.
A list of the runners within the team, saved as a list of bib numbers, i.e. 205,304,102,245
There are three action buttons.
- Go to Declarations
- Edit Relay Team
- Delete Relay Team
Fetching Runners¶
FETCH RUNNERS updates all relay teams created via team declarations, checking the declaration for any changes.
Numbering Relay Teams¶
NUMBER + allows you to number all relay teams. You can specify a number you wish numbering to start at, i.e. 1 or 101.
For bespoke numbering patterns, you can manually assign bib numbers.
If your competition uses team bibs, there is no need to number relay teams.
Adding Relay Teams¶
While most relay teams are added through team declarations or relay entries, you can also add relay teams manually.
To add a relay team for an ad-hoc team, that team must already have been added at the top of the Teams management screen. You will then be able to select them from a drop down menu.
Warning
Relay teams are assigned to a specific event, and if the team isn't pre-defined, or if the team isn't defined in the team section with a team bib, they will show in start lists or results as an unknown team.
Editing Relay Teams¶
Once a relay team has been created, you can edit all fields other than Relay Team ID or Event ID.
