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Events Grid Setup

Here you will specify all the events that exist in your competition. You can work through the grid in on the webpage or set it up on a spreadsheet and copy it in. The latter is probably easier as it is simpler to edit.

Manage - Events Screen

Column Headings

  • Num - Enter a number for your event(s). It can be simple as "1, 2, 3" etc or "R1, R2, R3", or you could use T&F numbers (i.e, T01, F01 etc) - whatever you want. If using letters, these MUST be capitals.
  • Event code - Enter your event code. You CANNOT just write whatever you want here. Please see the bottom of this page for the complete list of event codes to use.
  • Age Groups - This will default to the World Athletics or UKA defined age groups. List the age groups you want a given event to be available for. Put ALL if it is for everyone. As an example:
  • U15,U17,V35,V65 - this would be eligible only for the age groups listed and no-one outside these groups could enter
  • Please note you if you have ticked Categorise U20 as Senior in Config, this is for display purposes only; you still need to specify U20 in this grid to accept U20 entries.
  • Gender - Similar to above but use "M" and "F". Put "MF" for both genders.
  • Category - User defined. Can simply put "SW" or "WHEELCHAIR", etc. Note 1: You cannot have a duplicate event, which is defined by the same event code and category. You need to label a separate category if two events with same code.
  • Name - Name your event
  • Rounds - This column dictates the structure of the event and denotes whether there will be just one race or heats and finals. The number you type defines the number of heats and you can specify rounds using a comma:
  • 1 round with 1 heat: 1
  • 1 round with 5 heats: 5
  • 2 rounds with 5 heats and 1 final: 5,1
  • QF(4), SF(2), F(1): 4,2,1
  • Day - The day your event is on. If your event is just over one day then just put "1", otherwise write the day it takes place. If your event has multiple rounds, specify the day of Round 1.
  • R1 Time - As above, specify what time Round 1 is scheduled to take place.
  • Parent - This relates to Combined Events, such as heptathlon. See the section below. Leave blank if not doing a combined event.
  • Entries - This is just a simple count to see how many entries you have in a given event. Click the green "Count Entries" button for it to calculate.

Note: If you want to make sure your events are in chronological order but you are not sure of your final timetable, then just list them simply 1, 2, 3 etc. Once you timetable is finalised, click the RENUMBER EVENTS button.

Click SAVE when done.

Combined Events

You need to complete the "parent" column. Please complete it as per the image below.

Combined Events

As you can see the Decathlon has been given event "Num" 11. In the Parent column, for all events (10 in this instance) that belong to your master event (Decathlon), type the event number you gave to the master event (decathlon: 11).

Event Codes

We've put together a table of the event codes available in our system. These are used to specify what your event is.

N.B. Not all events are listed as it would be infinite to list every distance possible. Pay particular attention to distance events as the format is repeated, e.g. 60m, 60H, 5k, 5 miles, 20km walk, 2000m steeplechase, relays, etc

Table of Codes

Event Code Note
High Jump HJ
Pole Vault PV
Long Jump LJ
Triple Jump TJ
Shot Put SP
Discus DT
Hammer HT
Javelin JT
Other Throw OT This is just used as a miscellaneous throw
60m 60 Any raw number is assumed to be in metres so 100m = 100.

Writing any number will give you that event in metres

60m Hurdles 60H Number+H denotes the distance in metres and hurdles so 110H is 100m Hurdles

Writing any number+H will give you that event in metres as a hurdles event

2000m Steelechase 2000SC Number+SC denotes the distance in metres and steeplechase so 3000SC is 3000m steeplechase

Writing any number+SC will give you that event in metres as a steeplechase event

20km Walk 20KW Number+KW denotes distance in kilometres (K) and that it is a walk so 50KW is 50 kilometre walk

Writing any number+KW will give that event in kilometres as a walking event

Decathlon DEC
Heptathlon HEP
Pentathlon PEN
Quadkids QUAD
Octathlon OCT
4X100m Relay 4X100 Simply do the number of people in the team X distance. I.e. 12X5000 would be a 12 person relay team doing 5k each
5km 5K Specify the unit by putting "K" at the end
5 miles 2M Specify the unit by putting "M" at the end
Marathon MAR
Half-Marathon HM
5 mile X Country XC Simply put XC and denote the distance in your event name
Random event where higher is better, i.e. number of press ups H1 Can use H1 to H9
Random event where lower is better, i.e. quickest to complete 100 burpees L1 Can use L1 to L9
Events that have a set time rather than a set distance T30 The number is in minutes so this example is a Timed 30 minute run. T60 would be an hour

SportsHall Codes

Event Code
Standing Long Jump SLJ
Standing Vertical Jump SHJ
Standing Triple Jump STJ
Balance Test BAL
Speed Bounce SPB
Target Throw TART
Overhead Heave OHT
Hi-Stepper 4*8m 32H
Chest Push CHT
Shuttle Run 10m*10m 100
Indoor Javelin JT
800m 800
Shot Put SP

For help with the SportsHall concept and to learn how the events work and codes should be applied, please take a look at the handbook.