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Advancing Through Rounds


Initial Setup

  • The initial setup and seeding your first round is near identical that of seeding a single round event, check our Seeding Docs for detailed instructions.
  • To prevent any confusion, when you have more than one round, ensure you set the subsequent round start time which then be displayed in the timetable. This can be done in the events advance configuration page which can be accessed by clicking the MANGE button while on the events seeding/start list page.

Championship Round Progression

  • Championship meets will utilise round progression the most, where you will have a number of heats, possibly semi-finals and a final.
  • The key step when seeding a championship heat, is to set how many athletes will progress to the next round on position and on performance:
    • Qualifers on position (Q) - This sets the number of athlete who will automatically qualify to the next round.
    • Qualifers on performance (q) - This sets the number of fastest lossers who will qaulify to the next round.
    • Expected qualifers and Spaces in next round - help you ensure you will fill all the places in the subsequent round.
  • To seed the first round click the green SEED HEAT button and then click PUBLISH to allow everyone to see the start lists.
Championship Seeding Screen

  • Results can be uploaded either Manually or via PhotoFinish.
  • Now your results are uploaded, you can click the green MARK QUALIFERS button, which will place a Q or q next to each athlete who has qualified for the next round.
Results Uploaded - Ready For Progression

Q & q Applied

  • Seeding subsequent rounds is very simple, if you have a semi-final you will be presented with a simple seeding screen where you just have to select how many athletes will qualify on position and how many will qualify on performance for the final. Then once results are uploaded, like for the previous round you just have to click the green MARK QUALIFIERS button to progress these athlete to the final.

  • Seeding the final is also very simple, as there is no further progression you are just presented with a SEED FINAL button and then a PUBLISH button which enable you to ensure everyone can see the start list for the final.

Seeding the Final

Open Meet Round Progression

  • Round progression can be used in open meeting, if you want to give athletes two or more runs. This is often seen for 100m or 200m events, where the atheletes will be seeded into their round 1 heat based on their SB/PB and then you seed the second round using the first round performances.

  • Seeding Round 1

    • Seeding round 1 is identical to seeding a single round event, with the only differnece being that your round structure will be set to have multiple rounds, an example could be 10,10 if you have 80 athletes.
    • Once you click SEED HEATS and PUBLISH everyone will be able to see the round 1 start list and the exact time of their first race.
Open Meet Seeding Screen

  • Seeding Round 2

    • First you must upload the first round results either Manually or via PhotoFinish.
    • Then click on the Round 2 tab where you will be displayed with your seeding options:
      • Method - Like in round 1, you can decide if you want to seed the fastest athletes first or seed the slowest athletes first.
      • Include DQ athletes - You can allow athletes who were disqualified in round 1 to run in round 2.
      • Include DNF athletes - You can allow athletes who didn't finish round 1, run in round 2.
      • Include DNS athletes - You can allow athletes who didn't start round 1, run in round 2.
    • Then click SEED HEATS and PUBLISH, allowing everyone to see the round 2 start lists and the exact time of their second race.
Round 2 Seeding Screen

Manual Progression

  • Like with seeding single round matches, you can alway edit the athletes who progress into the next round by using the edit by lane feature, this can be useed to make any minor changes to the subsequent start lists, a common use is when an athlete who qualified drops out, and you need to replace them with the next fastest losser.


Initial Setup

  • The initial the setup is the same as seeding for a single round, but your round structure will include multiple rounds such as 2,1.
  • Check our Seeding Docs for detailed instructions.

Manual Progression

  • Currently automated progression following World Athletics and UKA rules is limited only track events, but you can still ensure you meet follows the rules if you have qualifers followed by a final for any field event.
  • You will seed your qualification pool(s), as if you only had a single round, if you need help check out our seeding guide.
Field Seeding Screen

  • Then once your results have been uploaded, you can start to progress those who qualify for the final:
    • To make it clear on the results, you can click edit on each pool, which will take you to the results edditing page, and for each athlete who have obtained the qualification standard you can add a Q in the notes columb. Then for the next best athletes below the standard, add a q in their notes section to fill the minimum number of athletes you need for your final. Make sure you mark down the bib number of each athlete who has qualified.
Q & q Applied - Field

  • Next you'll need to click edit on the final, which will allow you to add the bib numbers of all those who have qualifed, and this can be in any order since the standard rule is to seed the pool in a random order.
Seeding Final - Field

Automated Progression

  • Currently automated progression for field events on OpenTrack is limited to the seeding method used in track events (as of 23/08/2023), whereas in the future we hope to implement a system where you can set a qualification standard (Q) and a minimum number of athletes who will qualify (q), if you want to utilise this method you will need to manaul seeding which is explained above.
  • Currently you can set the number of automatic qualifers (Q) and the number of best lossers, which is the same process as automatically progressing track events which is explained above.